Productivity Hacks for Coaches

I had a coaching call last week with a new head coach. She had just taken over program, had a long list of to-do’s, and was feeling really inadequate.

“Uggghhh…I don’t have enough time to fit everything in!”

I asked her about her priorities and she said, “What do you mean priorities? Everything is a priority right now. I’ve got so many things that have to get done. Everything’s important! Maybe people were right. Maybe I’m NOT ready to be a head coach yet.”

Most coaches get really down on themselves when they have a lot on their plate and are spinning their wheels. Self judgement makes things harder.

If you’ve ever felt this way, it’s not that you’re not good at what you do, ready to be a head coach, or a responsible assistant coach….

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Overcome Overwhelm Before Your Season Gets Even Busier

Here are few things I've heard from coaches this week...I'm wondering if you can relate?

  • "I'm so overwhelmed. I have so much to do. I don't have enough time to get it all done!!!"

  • "I'm running around...I can't even find time to eat. I'm trying not to bite someone's head off!"

  • "Things are falling through the cracks. There aren't enough hours in the day. I'm freaking out!"

That's why, when I work with coaches, one of the first things we do during our work together is begin to implement strategies and habits that help you reduce the number of days when you feel completely overwhelmed. 

Because here's the thing...if you're a coach, overwhelm is not going to ever go away.

Imagine...the coach...who sits back in her chair, stretches out her legs, crosses her feet up on her desk with her hands behind her head and says,

"Woo hoo! I'm not overwhelmed! Everything is out of my inbox, I've made all the decisions I need to make, and things are running on autopilot! This job rocks! It's SO easy!"

Think about it. That's never going to happen!

That's because you're a coach.

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Overcome July 1st Overwhelm: 5 Secrets To A More Peaceful Approach

"I've got so much to do!"  "I've got so many calls to make!"  "I don't know how I'm ever going to fit it all in!"  "Why can't I just have a little more time?"

The recruiting process CAN be overwhelming...if you allow yourself to be stressed, anxious, or panicked.

Your thoughts make you think you're overwhelmed. 

And they're pretty darn good at convincing you of...well, just about anything...because they're your thoughts. 

Your thoughts aren't real.

They're just thoughts.

If you keep thinking and saying, “I just wish I had more hours in my day! I don't have enough time right now to keep up and get everything done that I need to,” this is exactly how you'll FEEL.

Coaches are great at taking this story of overwhelm with them into the recruiting process.

I talk to them and they say things like, “I feel like I’m behind..like I haven’t done enough in recruiting by the time July 1st rolls around. I feel like I’m still just catching up.” 

This is NOT a time issue. It's NOT about being more driven or disciplined. 

This is a MINDSET issue.

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What to do when you feel burned out...and want to quit

It was spring - during my 5th year as an assistant collegiate swim coach. I was done. I had already made a new plan. I was moving to Alaska. 

I would work at Starbucks or REI. I wanted to do something easy. Maybe I would pick up some substitute teaching hours along the way.

My friend had offered me a place to live for free while she traveled out of the country for the next six months.

All I wanted to do was sleep...and be by myself. What I realized later was that I was experiencing all the classic signs and symptoms of burnout. 

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Are you overwhelmed...and the season hasn't started yet?

I want to share with you a few of the things I have heard from the coaches I've talked to this week. (Most of these are exact quotes...)

  • "I'm so overwhelmed. I have so much to do and not enough time to get it all done."
  • "I'm running around like a chicken with my head cut off. I'm trying not to bite someone's head off!"
  • "Things are falling through the cracks. I don't have enough hours in the day. I'm freaking out!"

That's why, when I work with coaches, one of the first things we do during our work together is begin to implement strategies and habits that help you reduce the number of days when you feel completely overwhelmed. 

If you're a coach, overwhelm is not going to go away.

Imagine...the coach...who sits back in her chair, stretches out her legs, crosses her feet up on her desk with her hands behind her head and says,

"Woo hoo! I'm not overwhelmed! Everything is out of my inbox, I've made all the decisions I need to make, and things are running on autopilot! This job rocks! It's SO easy!"

Think about it. That's never going to happen!

That's because you're a coach.

You're in charge of a team. You have to plan and figure out their practice schedule, travel schedule, team retreats, training camps, team meetings, captain's meetings, competition schedule, and how it all fits into the academic schedule. Then you actually have to write the workouts, create your line up, strategize a game plan, and show up to coach your team.

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3 steps to overcome 'recruiting overwhelm'

The recruiting process CAN be overwhelming...if you allow yourself to be overwhelmed by it.

Overwhelm is a mindset issue. It stems from a lack mentality. If you often say, “I just wish I had more time! I never have enough time in my day to get everything done.”

Lots of coaches I know take this ‘lack mindset’ with them into the recruiting process. I talk to them and they say things like, “I feel like I’m behind..like I haven’t done enough in recruiting by the time July 1st rolls around. It’s time to start making all these calls and I feel like I’m still just catching up.” 

This is not a time issue. It's not about being driven or disciplined enough. 

This is a MINDSET issue.

Begin to pay attention to the number of phrases you think or say that begin with not enough: 
- not enough time, information, knowledge, confidence, money, experience, resources...

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